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You really have a good heart and pure intention to help a certain institution or foundation, indulging in fundraising activities is not an easy task and not always successful if you don't know the proper ways to make it right the first time. If your fundraising ideas are unsuccessful, your organized and planned events won't provide the funds you look for, and will definitely hurt your organization because of the negative word-of-mouth advertising your group will receive later on.
Therefore, in order to make it right the first time, you need to be equipped with the proper steps to help you ensure a successful fundraising event.
First off, choose a Leader. Whatever you may call it, a leader, a boss, or a chairman; it is the first consideration to make a choice of leader for your event. Your leader should have the capability and ability to guide you a successful event. Deliberate and brainstorm among your members and pick among your group who will be your chairman. If by chance, none of you want to be a chairman, select from outside whom you think has the qualities of being a leader and has ideas on raising funds.
After you have picked your chairman, meetings with the board and members to plan the event are the next step. Create a tool called an "Event Master Plan" which will be your guide throughout the event. This plan will cover the kind of event you'll have, when it will be held, and where it will be held. This fundraising ideas master plan should also consist of a Budget Plan; a Funding Plan; a Publicity Plan; a Donor Recognition Plan; a Site Logistics Plan; and a Disaster Plan.
A chairman is not a superman that can do it all alone. Create event's committees, as well as all the needed subcommittees among yourselves for proper task distribution. Such committees will include ticket sales committees, a gift solicitation committee, a publicity committee, among others. Because, all fundraising is a people intensive activity and this is nowhere more so than in doing special events, you will need lots of people to help make your special event a success.
It is crucial to set your event's timeline to keep your special event on course. Based on experience for smaller fundraising ideas, you need to at least have 3 to 6 months lead time. But for larger special events, you will need between 6 to 9 months lead time to do your special event right. So be sure you give yourself plenty of time to prepare and achieve your set goal.
These documents include gift solicitation letters, publicity releases, volunteer's worker kits, event signs, and others. These are important because they are significant to help you keep on track the many events of your fundraising activity. For instance, one of the event's highlight is a fundraising calendars campaign for example; you need to take everyday how much calendars are sold so that it will be easier for you to inventory how many was left.
This idea is ideal for starter. You need to do some rehearsals for at least a week and then benchmark if your plans are effective or not. During the dry run, you will notice some lapses and other neglected important things.
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